GDPR Compliance
Is your organization looking to start the process of GDPR compliance? Core Compliance provides consulting services in guiding companies to General Data Protection Regulation compliance. We start 5 step process gap analysis of your organization –
- What is GDPR (General Data Protection Regulation)
- What are the challenges to start the process?
- How does this effect our organization?
- Is your company educated on General Data Protection Regulation (GDPR) (General Data Protection Regulationin regards to Data Protection Reform for the digital era, by the Council of the European Union and the European Commission.)
- What is the E U Data Protection Act (DPA)
- Aware of penalties and fines for non compliance, and deadline?
GDPR internal assessment
- Have you developed a data protection plan?
- Familiar with Privacy Impact Assessment?
- What are the elements, and criteria and how is it secured?
- Have you controlled access to personal data
- Who oversees the data protection plan, Maintaining, regulating and ensuring it is effective?
- Appointed a data protection officer?
- Where is the evidence documented and how a data breach is communicated with and resolved?
The GDPR not only applies to organizations/companies located within the European Union, but it will also apply to companies in the United States and globally that offer goods or services to, or monitor the behavior of, EU data subjects. Any company that processes and holding the personal data of data subjects residing in the European Union, regardless of the company’s location.
GDPR Deadline for Compliance
Core Compliance provides a clear road map to meet the GDPR Deadline for Compliance. We evaluate your current systems and ensure compliance within your timeline & budget. This regulation will take effect after a two-year transition period and, it will be in force May 2018. The EU General Data Protection Regulation (GDPR) was designed to merge & harmonize data privacy laws across Europe, to protect and empower all EU citizens data privacy and to reshape the way organizations across the region approach data privacy for companies that employ European citizens worldwide.
Penalties for non-compliance to GDPR:
Companies must adapt their data handling, information security, compliance processes and contractual relationships by 25 May 2018 can and will be fined up to 4% of annual global turnover for non compliance to GDPR and up to 20 million fine. Some of the non compliant issues would include not having sufficient customer consent to process data or violating the core of Privacy by Design concepts.
Steps to GDPR Compliance
GDPR Steps to Compliance
Step 1- Access data sources to develop data security protection plan, with all the common knowledge or perception of where you think personal data is stored. Outline the data landscape with a List all sources. The key aspect to develop is the ability to evaluate all data sources into one view.
Step 2- Identify the personal data criteria categories and search your different data sources, to extract personal data items such as names, emails, social security numbers, etc. Do you have tools for data extraction?
Step 3- Govern- How is personal data understood, and communicated throughout your organization? Develop controls related to data protection and a communication plan defining roles & definitions with how employees are receiving
Step 4- Protect– Outline a process including forecasting, querying and reporting. to protect your personal data governance model, remove personally identifiable information from data. Replace personally identifiable information in data & Encryption, which encodes personally identifiable information in data training.
Step 5- Audit– A vital element of GDPR is auditing. At this stage, the regulator will ask you to prove that you some of the following:
- Know what personal data you have and where it’s located, across your data landscape.
- Manage the process for getting permission from individuals who are involved
- Track and document how personal data is used, who uses it, and for what purpose.
- Have the appropriate processes in place to manage the right to be forgotten, data breach notifications and more.
Implementing the GDPR will affect your entire organization. You’ll need to go back to the drawing board and rethink how personal data is handled from the source to the point of consumption. You’ll also need to consider how your data management and data governance frameworks will support GDPR requirements.
GDRP Consulting Services
Core Compliance has extensive experience in consulting, educating & training organizations in providing GDRP Consulting services for a clear path to compliance. Our consultants evaluating your current state of GDPR compliance & develop a road map schedule in building a data compliance framework. Our consultants develop ISO/IEC 27001:2013 information security management process & incorporate GDRP compliance. Learn More
Road-map to Compliance
- Gap Analysis/Audit of Data Flow
- Develop a Data protection impact assessment (DPIA) (Mitigate risks of new processes)
- Implementation of Gaps to GDRP transition services
- Data protection frameworks
- Policies and procedures
- Data processor management
- Information security
- Incident management
- International data transfers
- Compliance documentation
- Training of Personnel/Employees (understand their responsibilities guidelines for GDPR
- Data Protection Officer (DPO) Role/Requirements
Understanding GDPR Compliance
GDPR Compliance has transformed the landscape of data privacy and protection since its implementation in May 2018. This crucial regulation safeguards the personal data of EU citizens and has significant global implications for businesses that handle such information. In this article, we will explore what GDPR Compliance entails, its key principles, steps to achieve it, and why it matters for your business.
What is GDPR?
The General Data Protection Regulation (GDPR) is a comprehensive data protection law that governs how organizations collect, store, and process personal data. It applies to any entity, regardless of location, that processes the data of EU residents. GDPR Compliance aims to give individuals greater control over their personal information and standardize data privacy laws across Europe.
Key Principles of GDPR Compliance
To ensure GDPR Compliance, organizations must adhere to several key principles:
- Lawfulness, Fairness, and Transparency: Personal data must be processed lawfully and fairly, with clear transparency regarding its use.
- Purpose Limitation: Data should only be collected for specific, legitimate purposes, and not processed in incompatible ways.
- Data Minimization: Organizations should only collect the data necessary for their operations, ensuring GDPR Compliance.
- Accuracy: Businesses are responsible for maintaining accurate and up-to-date personal data as part of their GDPR Compliance efforts.
- Storage Limitation: Personal data must not be retained longer than necessary for its intended purposes, a vital aspect of GDPR Compliance.
- Integrity and Confidentiality: Data must be securely processed to protect against unauthorized access and data breaches.
- Accountability: Organizations must demonstrate compliance with GDPR principles, keeping detailed records of processing activities.
Steps to Achieve GDPR Compliance
Achieving GDPR Compliance involves several important steps:
- Data Audit: Conduct a thorough audit of the personal data you collect and process to understand its origins and usage.
- Update Privacy Policies: Revise privacy notices to clearly inform users about how their data is collected, used, and stored, ensuring alignment with GDPR Compliance.
- Obtain Consent: Implement clear and unambiguous consent mechanisms, allowing users to opt in to their data being processed.
- Implement Data Protection Measures: Introduce technical and organizational measures, such as encryption and access controls, to enhance your GDPR Compliance efforts.
- Train Employees: Educate staff about data protection practices and the importance of GDPR Compliance to cultivate a culture of privacy.
- Establish Procedures for Data Subject Rights: Be prepared to handle requests from individuals exercising their rights under GDPR, such as access, rectification, or erasure of their data.
- Monitor and Review: Regularly assess data processing activities and compliance measures to ensure effectiveness and reinforce your commitment to GDPR Compliance.
Why GDPR Compliance Matters
Failure to achieve GDPR Compliance can lead to significant penalties, including fines of up to 4% of annual global turnover or €20 million, whichever is higher. Beyond the financial risks, non-compliance can damage your organization’s reputation and erode customer trust.
In today’s data-driven world, prioritizing GDPR Compliance is not just a legal obligation; it’s essential for responsible business practice. By protecting personal data, organizations can foster customer loyalty and enhance their brand image, ultimately leading to long-term success.
Conclusion
Understanding and implementing GDPR Compliance is vital for any business that handles personal data. By following the principles and steps outlined in this guide, you can ensure that your organization not only meets legal requirements but also builds a trustworthy relationship with your customers. Prioritize data privacy today to secure a better future for your business.